Management software for small private schools
The one place your whole school runs on.
Attendance, gradebook, report cards, tuition, library, and a parent portal families love — built for schools of 20 to 200 students, with room to grow. Less admin. More teaching.
$50/mo covers your first 20 students · no setup fee · no sales call · no minimum · cancel anytime
Already have a system? We make moving in easy.
There's a built-in importer for each piece — students and guardians, transcripts, class gradebooks, health records, and financial aid awards all load from the spreadsheets you already keep, with a preview before anything is written. Bring the roster first and take attendance day one; the rest comes over as you're ready, even mid-year.
Stuck on an export from your old system? support@pearspark.com will help you through it — free.
Everything your school needs — nothing it doesn't.
Spreadsheets for grades, a binder for attendance, a separate library system, email threads with parents — that's where a small school loses its week. All of it is below, in one system, at one price.
Run the day
Attendance in seconds on a color-coded calendar, class schedules and rooms, and a lesson planner that bumps across breaks and prints a sub packet in one click.
Teach & report
Assignments and weighted grades that become report cards and transcripts by themselves — letter grades, standards, or mastery, from one class to hundreds.
The whole campus
A real lending library with scan-to-checkout and ISBN auto-fill, equipment and room booking, plus allergy flags, meds logs, and emergency cards every adult can see.
Families & money
A parent portal that installs like an app with push notifications, in-app messaging, online admissions, and tuition billing with sibling discounts through your own Stripe.
Give parents the window they keep asking for
Happy families are how small schools grow. Every parent gets a real-time view of each of their children — installable on their phone like an app — so “how's she doing?” emails turn into “we love this school” referrals.
- A complete record per child — not a snapshot
- Grades filterable by assignment type
- Attendance shown on a color-coded calendar
- Push notifications for grades, messages, and absences
Your students' data, protected — in writing
Families trust you with their children. We take being trusted with their records just as seriously.
Records escrow — even if your school closes
Included with every school: if yours ever closes, each student's transcript and attendance history stays safely held by Pearspark, ready to release to families and receiving schools. It is rare in this category: across the systems on our comparison pages, we have not found another that publishes one.
Never used to train AI — guaranteed
We don't use your school's data to train AI models or share it with AI services — and we'll put that commitment in writing for your board: ask at support@pearspark.com.
Simple, fair pricing
One plan with everything in it. Teachers and parents are always free and unlimited. Most school software charges $275–$2,500 just to get set up — we charge nothing, because the importers do that job themselves. If you'd rather a person did it, that's a published price too, not a quote.
Volume pricing built in: students 21–100 at $2.50, then $2 to 300, $1.50 to 600, and $1 beyond.
- Attendance, gradebook & report cards
- Classes, scheduling & rooms
- Library & resource checkout
- Volunteer management & check-in
- Full parent & student portal
- Unlimited staff & parent accounts
Nothing charged today · No setup fees · Cancel anytime
The questions every school asks
Who can see our students' data?+
Only your school. Every school's data is fully isolated, staff access is controlled per person by role, families only ever see their own children, and every view of a student record is logged — who, what, and when.
Is our students' data used to train AI?+
No — never. We don't use your school's data to train AI models or share it with AI services — and we'll put that commitment in writing for your board: ask at support@pearspark.com.
Can we switch mid-year?+
Yes. Import your students and library from the spreadsheets you already have — most schools are taking attendance the same day. Your history builds from there.
What if it's not for us?+
There's no contract and no setup fee — cancel anytime. And you can export everything (roster, grades, library) to spreadsheets whenever you like.
More questions? See the full pricing FAQ →
Not ready yet? Take the launch checklist.
The printable checklist every school should run through before day one. Free — open it now, or drop your email and we'll send it with a few genuinely useful launch notes.
Ready to run your school in one place?
$50/month covers your first 20 students. No setup fees, no sales call, no contract — and your data is always yours.